Constitution of the College Democrats of Indiana
In order to promote democratic ideals and notions of citizenship, we dedicate ourselves to organizing the participation of Democratic college students in Indiana. In this mission, we call for full participation of all Indiana students, regardless of gender, race, ethnicity, national origin, religion, physical handicap, socioeconomic status, or sexual orientation.
Understanding the importance of participation in the Democratic Party to the preservation of our values and beliefs, we Democratic college students, do hereby associate ourselves and adopt this Constitution as the College Democrats of Indiana.
The last revision of this constitution was completed on 6/01/2018
The last revision of this constitution was completed on 6/22/2016
The final revision was voted upon and adopted on 4/18/2015
Article I: NAME
The name of this organization shall be the College Democrats of Indiana; hereafter referred to in this document, and in common usage, as the "CDIN."
Article II: OBJECTIVE
The CDIN pledges itself to support the Democratic Party, both nationally and locally. The CDIN exist as a state federation, a part of the College Democrats of America – the official youth outreach arm of the Democratic National Committee. Furthermore, the CDIN declares its intention to support all efforts to increase participation of college students in Democratic affairs. To these ends, the CDIN shall educate and train its members so that they may be better able to educate students about the philosophy of the Democratic Party, assist in the election of local, state, and national Democratic candidates, affect political change on the local, state, and national level, assist in chapter building on Indiana college campuses, and assist all member chapters in fundraising.
Article III: MEMBERSHIP AND FINANCES
Section 1. Eligibility
Membership shall be open to any fulltime or part-time student enrolled in an undergraduate or graduate program in Indiana who wishes to be known as a College Democrat and who has the best interests of the CDIN and the Democratic Party at heart, regardless of gender, race, ethnicity, national origin, religion, physical handicap, socioeconomic status, or sexual orientation. Membership is open to any student who, within a period of six months, has been an undergraduate student or will be a full-time or part-time undergraduate or graduate student.
Section 2. Dues
Dues may, upon a majority vote by the CDIN executive board, be assessed to each chapter, according to the decision of the CDIN executive board. The payments of these dues fulfill the financial obligations of the Chapter and shall be payable as provided by the bylaws of CDIN. The CDIN executive board shall suggest the amount of such dues. The amount shall become binding when passed by the majority of the CDIN Executive Board.
Article IV: EXECUTIVE OFFICERS
Section 1. State Federation
The CDIN Executive board will consist of President, Vice President, Political Director, Finance Director, Communications Director, Outreach Director, and Caucus Director.
Section 2. State Federation Council
The President of the CDIN Executive Board may commission a State Federation Council. The President may select the CDIN Executive Board member to lead the State Federation Council. The State Federation Council will consist of one representative of each member chapter.
Section 3. Duties
The duties of these officers shall be those set out in Article III of the bylaws of CDIN, and other such duties as the bylaws may prescribe.
Section 4. Elections
These officers shall be elected according to the bylaws of the CDIN.
Section 1. CDIN Caucuses
The CDIN Caucuses may consist of Economic Policy, Environmental, Progressive, State Policy, Armed Services, Faith, Foreign Policy, LGBT, Women’s, Black, and Education. The Caucus Director may create new caucuses with regards to leadership interests.
Section 2. Duties
The duties of the CDIN Caucuses will be to promote, host events for, and spread the word about relevant issues to the caucus.
Section 3. Elections
The Caucus Director will be elected according to the bylaws for the CDIN executive board. The caucus chairs shall be selected according to the bylaws.
This constitution may be amended by a three-fourths vote of the Executive Board. The Executive Officers shall perform a constitutional review on at least a biennial basis. Once the constitution is amended, the new constitution will be sent via email to all members.
Article I: NOMINATIONS AND ELECTIONS
Section 1. Elected Positions.
These officers are to be elected and these positions filled by a majority vote of the State Federation Executive Board present and voting at an announced meeting scheduled for the purposes of election:
B. Vice President
C. Political Director
D. Finance Director
E. Communications Director
F. Outreach Director
G. Caucus Director
Section 2. Nominations
The President will call for nominations for elected offices and positions from the membership no sooner than one month prior to the CDIN annual convention. The election will then be in an open session of executive board meeting at convention. There shall be no motion entertained to close the nominations of any elected position.
Section 3. Order of Elections
If a nominee loses his election, the individual is automatically eligible to be a nominee for the next office to be considered.
The order of elections shall be:
2. Vice- President
3. Political Director
4. Finance Director
5. Communications Director
6. Outreach Director
G. Caucus Director
Section 5. Voting in Elections
Each member chapter shall receive one vote for each executive officer position. Each current executive officer excluding the president shall receive one vote for each executive officer position. Individual ballots shall be cast for each officer before votes for the next office are cast.
Section 4. Vacancy in Office for Executive Officers
In the event of an emergency, the President will appoint a member to fill a vacant position, subject to a majority confirmation vote of the CDIN Executive Board, until an election is held, unless the vacancy is in the office of President. For these emergency elections, the nominations will be held one regularly scheduled meeting in advance of the meeting at which the elections are to take place.
Section 5. Absence of the President
In the case of permanent absence or resignation of the President, the Vice President shall preside until the next meeting when a new President must be elected. In the event of the absence of both the President and Vice President, the Finance Director shall assume the above duties and powers. In the case of multiple absences, the order of elections shall govern which officer assumes the above duties and powers.
Section 6. Appointments of Caucus Chairs
The Caucus Chairs will be appointed by a two thirds vote of the executive board. These candidates shall be recruited by the Caucus Chair. Open positions for caucus chairs shall be communicated via social media as well as email message to all members. All applicants shall be considered by the executive board before votes are cast.
Section 7. Vacancy in Office for Caucus Chairs
In the event of a vacancy in office, the elections of a new caucus chair will take place.
Section 6. Term of Office
All elected officers shall assume the duties of their office at the time of their elect ion and serve until their successors are elected.
Article II: FINANCIAL ARRANGEMENTS
Section 1. Budget
The Finance Director, with the advice of all members of the executive board will be responsible to draft a quarterly budget, detailing fundraising goals, expenditures, and savings. This budget will be adopted by a vote of the executive board or discharged to the State Federation Council by a 2/3 vote of the Council for review.
Section 2. Reimbursement
The Finance Director will be responsible for reimbursing any CDIN member who presents an appropriate expense to him. The reimbursement must be preapproved, or approved by a majority of the executive board.
Section 3. Dues
Upon vote of the State Federation Council, CDIN may levy dues upon member chapters. The amount of the dues will be recommended by the Finance Director, and ratified by the State Federation Council.
A Financial Statements: Statements will be prepared and distributed to the member chapters within two weeks of the decision to levy dues. The statements will detail past action, the amount of the new dues and the method of collection.
B Method of Payment: Payment should be made payable to The College Democrats of Indiana, as per the policies of the CDIN
C Rebates: A chapter that withdraws from the State Federation will be entitled to a pro-rated rebate on their dues. When a chapter becomes defunct it will receive no rebate.
D Penalties: A chapter that becomes delinquent in their dues shall be denied a vote in any action of the State Federation Council.
Article III: DUTIES OF OFFICERS
Section 1. Duties of the President
The President shall:
A.Attend and preside over meetings of the Executive Board and the State Federation Council.
B.Be responsible, along with the Executive Board, for determining the goals and direction, and ensuring the stability, success, welfare and integrity of the CDIN.
C.Appoint any ex-officio, non-voting members for the Executive Board as prescribed by these bylaws.
D.Approve any official CDIN public communications.
E.Serve as member of College Democrats of America National Council
Section 2. Duties of the Vice President
The Vice President shall:
A.Attend and preside over meetings of the Executive Board and the State Federation Council in the absence of the President
B.Be responsible for determining the goals and direction of the College Democrats of Indiana (along with the Executive Board)
C.Be a direct contact for all concerns of the State Federation Council
D.Act as President in case of temporary absence in accordance to these bylaws
Section 3. Duties of the Political Director
The Political Director shall:
A.Attend Executive Board meetings.
B.Be responsible for coordination with outside campaigns
C.Be the contact person for political requests from allied groups or individuals.
D.Be responsible for the drafting of position papers on issues relevant to college students in Indiana.
Section 4. Duties of the Finance Director
The Finance Director shall:
A.Attend Executive Board meetings.
B.Work with groups and individuals to raise funds for the activities of CDIN.
C.Assess and collect dues when the State Federation Council decrees.
D.Be the primary disbursement source for the activities of CDIN.
E.Keep any and all funds the CDIN accrues in a secure account and provide accounting to the State federation Council on a quarterly basis.
Section 5. Duties of the Communication Director
The Communication Director shall:
A.Attend Executive Board meetings.
B.Act as a liaison to preserve active communication between CDIN's member chapters and with the media.
Section 6. Duties of the Outreach Director
The Membership Director shall:
A.Attend Executive Board meetings
B.Assist the recruitment and expansion of current chapters of CDIN.
C.Assist and promote in the establishment of chapters in non-member schools
Be responsible for the implementation of the membership goals of the CDIN as set by the Executive Board.
Section 7. Duties of the Caucus Director
The Caucus Director shall:
A.Attend Executive Board meetings
B.Act as the liaison between the Executive Board and the caucuses
C.Work with the caucuses on membership, events, and marketing
D.Recruit and appoint caucus chairs as needed
Article IV: AMENDMENTS AND ADOPTION
Section 1. Method of Amendment
These bylaws may be amended by a two-thirds vote of the CDIN executive board taken at a regular meeting of CDIN. In the event of a 3-3 tie, the CDIN President may make an overriding decision. Any amendment must be presented to the Executive Board as such.
Section 2. Special Procedures
If a situation arises that is not expressly dealt with in this document, the Executive Board shall have the authority to take any necessary and proper action they deems to be in the best interest of the CDIN.
Section 3. Previous Versions
These bylaws and policies, together with the constitution, amends, supersedes, and revokes all previous laws of The College Democrats of Indiana, and together with the Constitution of the College Democrats of America, and such rules as the CDIN may recognize as binding, forms the instrument of government of this chapter.